Trust Accountant

Our client is a well-known Real Estate and Development Group located in the CBD area. They have an incredible reputation and fantastic team culture for you to join.

Responsibilities:

• Perform daily banking reconciliation, identify payouts or unknown and action accordingly
• Conduct and administer all trust entries of third-party payment outgoings such as council rates, water, owners corporation, notice/fees
• Process all owners’ payouts and creditor payments
• Transfer Trust monies required between accounts and ensure timely payments
• Monitor/process and produce payment for any sales settlement and produce any reporting
• Workflow creditor payments for Property Manager’s approval
• Liaise with owners and resolve queries from owners and renters
• Complete trust account management on all audit files, in readiness for the external audit and revise any concern in outstanding matters with Property Managers
• Perform tolerance tests to check for error, arrears or inconsistency within the data to ensure data integrity at all times
• Liaise with Strata OC companies where required with regard to levies on any outstanding payment/notice
• Process international owner payments
• Maintain Insurance policy register through Property Tree
• Ensure you review, manage and process commercial tenant invoicing monthly and their outgoings as receipted and review overdue creditor payments and liaising with PMs for payment
• Input creditors invoices, commercial invoices & ensure correct internal fees are charged appropriately
• Notify property managers in relation to discrepancies, and ensuring that the trust account and transfer of monies is accurate and in accordance to owners’ authority, to mitigate company risk
• Liaising, mediating, negotiating, and advising landlords and property managers on any tenant or property issues affecting the tenancies’ payments
• Entering and maintaining rental rewards registrations
• Scan, monitor and control electronic files for compliance
• Trust archiving of vacated tenants and lost properties
• Release of sales advertising spent from trust to general
• Remit funds to unclaimed monies annually
• Conduct and finalise end of month within the required time frame and provide to OIEC for signing
• Demonstrate the ability to inform landlords of their payment and establish a strong relationship with our clients
• Produce comprehensive trust account reports for business reporting purposes and ensure accuracy across all accounts and ledgers to comply with real estate laws
• Keep accurate records and ensure that the trust accountant is fit for audit and legal purposes
• Supply end-of-year statements for all landlords
• Monitor / entering all new owners and properties into Property Tree
• Provide back up for the Property Managers if unavailable with regards to trust accounting queries
• Provide sales commission sheet to the sales Manager for approval
• Reporting quarterly BAS information to landlords’ accountants where requested
• Conducting Property Tree introduction and induction for new staff
• Manage and control the entry into Property Tree for PM accurately, allocation of portfolio and changing of portfolios where required
• Oversee the email inboxes relating to Trust
• Where required provide assistance with overflow calls and Reception relief
• Check manual receipt books at all branches monthly
• Assist with SOPs where required
• Specific projects as directed by the Property Management Department Head

Requirements:

• Ability to liaise with property managers, prospective owners and renters
• Maintain an absolute level of integrity and confidentiality
• Creatively think outside the box and come up with new, innovative and effective solutions for problems that arise and demonstrate the capability to apply problem-solving skills and logic
• Maintain professional standing and currency. (Undertake Certified Professional Development)
• Previous experience in a Trust Accounting capacity
• A thorough knowledge of Excel and Word
• Knowledge of relevant property legislation
• Ability and willingness to use current technologies as required