Executive Assistant to the President

Our client is a global education company, founded in Australia, engaged with international education and talent development. They promote cultural diversity, educational partnerships and research opportunities through universities globally.

Responsibilities:

• Act as the point of contact among executives, employees, clients, and other external partners
• A timely and accurate manner of the management of information flow
• Management and setting up of executive meetings, seminars, conferences or similar functions, including timely and accurate production of quality Meeting Minutes
• Travel and accommodation arrangements, as required
• Regular report and expenses record, including collate expenses and prepare weekly, monthly, or quarterly reports
• Format information for internal and external communication, such as memos, emails, presentations, and reports
• Secure and accurate record keeping requirements
• Screening and meeting requests directions, phone calls, as well as distribute correspondence, etc
• Liaison with staff in China and delegations, including manage their travel arrangements if required
• Regular follow-up actions with managers to determine the effectiveness of plans and implementation
• Effective and efficient communications on behalf of CEO or members of the Executive Group
• Development of a pool of resources in advance of need, for event development and management, etc
• Efficient and accurate administrative and clerical tasks.
• Ensuring that milestones and key deliverables are met.
• Liaison with relevant department staff to coordinate the implementation of assigned project.
• Effective delivery and execution of administrative tasks on Learning Management System, as directed, including managing enrolment of staff to particular course(s), course verification, and CloudCampus maintenance tasks.
• Assistance with course quality assurance process, as required
• Act as an office manager by keeping up with office supply inventory
• Effective organisation and maintenance of the office filing system
• Comply with WHS regulations

Requirements:

• Bachelor’s degree in relevant field
• Substantial experience in working with executive staff for the provision of high calibre business support, and
• Demonstrable experience in the strategic development of executive resources management and management across international partnerships, offices, and engagement functions at the senior level.
• Substantial experience in providing a high level of customer service
• Ability to work independently
• A sound understanding of the current administration issues within a multiple site organisation
• Understanding of effective project strategies/plans
• Ability to plan for and ensure the availability of resources and staff are met with periodic organisation needs and related events management.
• A friendly professional manner at work place
• Excellent English writing and speaking skill
• Competence in using MAC OS X, Microsoft Office, Adobe Acrobat and related software
• Excellent interpersonal skills and team player
• Strong organisation and self-management skills
• Mature, confident, approachable personality.
• Ability to demonstrate adaptability, enthusiasm, flexibility, and creativity.