Personal Assistant to Director

You will work closely with the director to provide administrative support, usually on a one-to-one basis. You will play a pivotal role in helping the director make best use of their time with administrative and secretarial tasks.

The Role:

• Scheduling meetings and conferences
• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing diaries and organising meetings and appointments as well as control access to the manager/executive.
• Booking and arranging travel, transport and accommodation.
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Conducting research on behalf of the director.
• Organising the manager’s personal commitments
• Additional administrative tasks as required

 The Requirements:

• Self-motivated
• Results orientated
• Speak excellent English and Mandarin
• Able to prioritise and multi task
• Ethical, courageous & passionate
• Punctual, reliable and well presented
• Community minded with a strong social conscience