Operational Assistant

Here is an exciting job opportunity offered by a well-known finance group. You will work closely with the Director to provide administrative support, usually on a one-to-one basis. You will play a pivotal role in helping the Director make the best use of their time with administrative and secretarial tasks.

Main Duties/ Responsibilities:

• Scheduling meetings and conferences
• Acting as the first point of contact: dealing with correspondence and phone calls
• Managing diaries and organising meetings and appointments as well as control access to the manager/executive.
• Booking and arranging travel, transport and accommodation.
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Conducting research on behalf of the director’s requirements
• Organising the director’s personal commitments
• Additional administrative tasks as required

The Requirements:

• Minimum of 2 years working experience in Finance or Education industry
• Self-motivated
• Results orientated
• Speak excellent English and Mandarin
• Able to prioritise and multi-task
• Ethical, courageous & passionate
• Punctual, reliable and well presented
• Community-minded with a strong social conscience
• Full Driver’s license
• Australia PR / Citizen